If you need to select multiple emails in Gmail all at once, whether to mass-delete them, mass-archive them, or move them en-masse to a new label, keyboard shortcuts will be your new best friend. Of course, if you only have, say, five to select, it would be faster just clicking or tapping each one. But if you have twenty emails? Thirty? Then there’s a faster way to select them all. Show
Read more: How to recover deleted emails from Gmail QUICK ANSWER To select multiple emails in Gmail mobile, you can only long-press on the first email, and then individually tap the others. There are no keyboard shortcuts to choose lots of emails simultaneously. So for selecting large amounts of emails, go to the desktop, where you can use the shift key and your mouse/trackpad. JUMP TO KEY SECTIONS How to select multiple emails in Gmail (Android and iOS)If you’re on the Gmail app for either Android or iOS, selecting multiple emails comes down to only using your finger. Long-press the first email, and when a tick appears on the left, tap the other ones you want to select. You can then press the icons at the top to archive them, bin them, or hit the More menu to add a label to them.  How to select multiple emails in Gmail (desktop)The desktop version of Gmail is where you can select larger numbers of emails, using desktop shortcuts. You can either select all the ones visible on the screen, or select emails based on a certain label, Gmail status, or keyword. Start by getting the emails you want to select up on the screen. You can search in the Gmail search box by keyword, click a label on the left-hand side, or select emails based on what status they are in Gmail. Or use a keyboard shortcut to bring up one of these Gmail statuses.
You can also choose a label, to have all emails matching that label come up. Once you have the selected emails on the screen, you can first select them all, if you wish. To do this, tick the box at the top-left, next to Refresh. This immediately highlights everything on the page. It will then show a link asking if you want to select all the emails matching your selection. Click that to select everything. If you have everything on the page highlighted, but you wish to deselect an email (or more), just tick the box to the left of the email you wish to deselect. It will then highlight the rest, but not the one you just chose. Another way to highlight and select emails on the Gmail page is to click the tick box for the first email (usually the one at the very top). Now, holding the shift key on your keyboard, click the last email on the page you want to select. Doing this will make everything in between automatically highlighted. Whichever way you do it, once you have the selected emails ready on the screen, options will appear at the top of the email window.
There’s also the More menu (the keyboard shortcut to open it is a full stop). There, you’ll find further options for your selected emails. Is your Gmail inbox filled to overflowing with emails you've already read? Want to mass delete them? Jack Wallen shows you how. I tend to collect email like some might collect Star Wars action figures. OK, that’s not a perfect analogy because mostly I collect email because I think I might need it later, but never do. That generally equates to me having way too many emails sitting in my inbox, most of which I’ve read and don’t need anymore. SEE: How to clean up your Gmail inbox with this mass delete trick (free PDF) (TechRepublic) Mobility must-reads
And that can cause problems, especially in the Gmail mobile application. When you have thousands (or tens of thousands) of emails, the Gmail app search function can get bogged down. Because of that, I tend to go eliminate the problem every few months (or every year, when I get too busy and forget the whole “every few months” thing). The problem with the Gmail app is there’s no easy way to do a mass delete. Even when you try with the web-based version, you’ll find you can only select 100 emails at a time. When your inbox is overflowing, that’s not a good enough option. So, what do you do? I’m going to show you a handy trick for mass deletion. Unfortunately, this only works on web-based Gmail. The good news is that your mobile Gmail app will thank you for taking care of this. What you’ll needThe only thing you need is a Google account. Of course, you’ll also need an inbox filled with previously read emails that you don’t need to keep. That’s important here: If you have certain emails that you need to keep, either mark them as unread or move them to another folder, otherwise they will be deleted. You’ve been warned. SEE: Electronic communication policy (TechRepublic Premium) How to mass delete in GmailOpen Gmail and type is:read in the search bar. At this point, you should only see those emails you have already read (or at least the first 100). With your read email on display, check the box (Figure A) to select all of the messages. Figure A If you have a ton of unread messages, you will have only selected the first 100 (because… Google). To select all of those unread messages, you must click the Select All Conversations That Match This Search link (Figure B). Note: This link will only appear if you have more than 100 unread messages. Figure B One word of warning: If you see an email listed (after selecting all unread emails) that you don’t want to be deleted, if you uncheck it you will revert the Select all conversations that match this search option. In other words, you need to make sure you’ve collected those read emails you want to save into a different folder (or marked them as unread) before going through this. Now, we need to delete all of those read emails by clicking the Trash icon (Figure C). Figure C After clicking the Trash icon, you’ll be prompted to OK the bulk delete of the read email. Click OK and every one of those read emails will be sent to the trash. Depending on how many read emails you are deleting, this can take some time. In the end, you’ll have a much cleaner Gmail inbox. And that’s how you mass delete email in Gmail. Enjoy that reclaimed space and more efficient Gmail app search. Subscribe to TechRepublic’s How To Make Tech Work on YouTube for all the latest tech advice for business pros from Jack Wallen. Innovation Insider NewsletterCatch up on the latest tech innovations that are changing the world, including IoT, 5G, the latest about phones, security, smart cities, AI, robotics, and more. How do I select multiple emails in Gmail app?How to select multiple emails in Gmail (Android and iOS) If you're on the Gmail app for either Android or iOS, selecting multiple emails comes down to only using your finger. Long-press the first email, and when a tick appears on the left, tap the other ones you want to select.
Is there a way to select multiple emails to delete in Gmail?Watch video above.. Filter Emails. To get started, log into your Gmail inbox as you'd always do. ... . Select all messages. Next, check a little box under the the search bar to select all displayed messages. ... . Select all Conversations. ... . Delete all Messages. ... . Empty Trash.. How do I select all emails in Gmail to delete on mobile?On your Android phone or tablet, open the Gmail app . Open the message.. On your computer, go to Gmail. You can't delete all messages from the Gmail app.. At the top left, click the Down arrow .. Click All. If you have more than a page of messages, you can click Select all conversations.. Click Delete .. |
How to select multiple emails in gmail app to delete
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