Sample letter from landlord to tenant notice to vacate pdf

Q: How do I write a notice to a tenant to vacate?

Name of the Landlord, Landlord, hereby gives Tenants name, and all other occupants holding under them, a notice period of thirty days (30) (Start Date – End Date) to vacate the premises of the rented-out unit, a property of Name of the Landlord, which is located at The Address of the rented property.

Last Update September 23rd, 2022

Table of Contents Show

What Is a Lease Termination Letter
How to Write a Lease Termination Letter
Lease Termination Letter to Landlord Example
Lease Termination Letter to Tenant Example
Required Termination Laws by State
Difference Between Termination and Eviction
Landlord-Tenant Documents
Sample Notice to Vacate Letter
FAQs About Lease Termination Letters
How to Deliver a Notice to Vacate Letter
How to Get a Lease Termination Letter
Do I Need a Month-to-Month Lease Termination Letter
How do I write a notice to a tenant to vacate?
How do you write a 30 day notice letter to a tenant?
How do you write a tenant letter?

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Lease Termination Letter

What Is a Lease Termination Letter

A Lease Termination Letter is a legal document that is given either by a landlord or a tenant to the other party in a lease agreement, notifying them that they are ending the agreement.

It is mostly used for standard 1-year agreements and month-to-month agreements that do not have an end date.

This legal document may go by a different name. What it’s called depends on how much notice you need to give before terminating a rental agreement.

In most cases, a 30-Day Lease Termination Letter is what will be required for you to end your lease.

Some states require a landlord and/or tenant to give even more notice, such as 60 or 90 days.

Something to keep in mind if you decide to end your rental agreement is that there are different types of Lease Termination Letters.

The type you need to use depends on a few different factors, including what type of property is rented and what type of agreement you made.

Here are several examples of Termination Letters you can use:

Generic: Use this If you have a standard 1-year rental contract or a month-to-month contract with no fixed end date.
Early: If you have a contract with a final day on your lease but want to terminate your lease before that day, you will need to use an Early Lease Termination Letter.
Commercial: If a rental agreement is made with a company to use a property for business purposes, it’s best to write a Commercial Lease Termination Letter.

Use our Lease Termination Letter template to write any type of Lease Termination Letter without effort.

How to Write a Lease Termination Letter

It is essential to outline your Lease Termination Letter correctly. It’s always important to ensure that your legal document is well-written.

Don’t make any mistakes when writing your document, or you may not be able to end your lease agreement.

Follow the instructions below to write your document:

Type of Agreement: Before beginning, review the type of rental agreement you have. Is it a standard lease or a month-to-month lease? That way, you know exactly what to include.
Names of parties involved: Write down the name of those involved. In other words, the landlord and the tenant.
Information about the lease: Include the date when the original lease came into effect, as well as when the final day of the contract will be.
The motive for the termination: Choose the reason the rental agreement is coming to an end. It is important to give a reason as to why you are terminating the agreement.
Forwarding address: Ensure there is a forwarding address where the security deposit can go.
Signatures: Sign the document and then have it delivered to the tenant or landlord.

Ensure this document is signed and delivered with the correct amount of notice.

Have the receipt signed by the person who delivers the notice if you aren’t the one doing so.

Lease Termination Letter to Landlord Example

It is always a good idea to go over an example of a document before you begin to create your own.

Here you can see an example, to give you an idea of what to include in your Lease Termination Letter or Early Lease Termination Letter from a tenant to a landlord.

Have a look at the sample below:

[your name and address]

[Date]

[Name of the landlord & official address, as written in the lease]

Re: Notice to Vacate

Dear [Landlord],

This letter will represent written notice of my intention to leave my apartment on [date], the end of my current lease. I am doing so because [include the reason].

Please recall that I made a security deposit of $______ on [date]. I expect the deposit to be returned in full, as I have left the apartment in good condition.

Sincerely,

[Signature]

[Printed name]

Lease Termination Letter to Tenant Example

We also provide a sample letter to landlords who want to notify their tenants of the termination of a lease agreement.

Read the example below.

[Your name and address]

[Date]

[Name of the tenant & official address, as written in the lease]

Re: Notice to Vacate

Dear [tenant],

You are hereby notified to vacate the property on or before [final day].

Failure to do so within ______ days or refusal to pay rent will result in legal proceedings to evict you from the property.

You have the responsibility of paying all present and future rent due under the current lease.

I appreciate your assistance.

Sincerely,

[Signature]

[Printed name]

Required Termination Laws by State

Most states make it a requirement to give 30-days notice to end a rental agreement. That is often the case whether you are a landlord or tenant.

Certain states require different amounts of time, and there may be separate conditions for landlords and tenants.

State	Minimum Notice Period	Statute
Alabama	30 days	§ 35-9A-441
Alaska	30 days	§ 34.03.290(b)
Arizona	30 days	§ 33-1375
Arkansas	30 days	§ 18-17-704
California	60 days, for tenancies of more than 1 year, 30 days, for tenancies of 1 year or less,	§ 1946
Colorado	90 days, for tenancies of more than 1 year, 30 days, for tenancies of more than 6 months and less than 1 year, 10 days, for tenancies of more than 1 month and less than 6 months 3 days, for tenancies of more than 1 week and less than 1 month, 1 day, for tenancies for less than a week	§ 13-40-107
Connecticut	3 days	§ 47a-23
Delaware	60 days	§ 5106
Florida	15 days	§ 83.57
Georgia	30 days	§ 44-7-7
Hawaii	45 days for the landlord, 28 for the tenant	§ 521-71
Idaho	30 days	§ 55-208
Illinois	30 days	§735 ILCS 5/9-207
Indiana	30 days	§ 32-31-1-1
Iowa	30 days	§ 562A.34
Kansas	30 days	§ 58-2570
Kentucky	30 days	§ 383.695
Louisiana	10 days	§ CC 2728
Maine	30 days	§ 6002
Maryland	60 days	§ 8-402
Massachusetts	30 days	§ 186-15B
Michigan	30 days	§ 554.134
Minnesota	30 days	§ 504B.135
Mississippi	30 days	§ 89-8-19
Missouri	30 days	§ 441.060
Montana	30 days	§ 70-24-441
Nebraska	30 days	§ 76-1437(2)
Nevada	30 days	§ NRS 40.251
New Hampshire	30 days	§ 540:11(2)
New Jersey	30 days	§ 2A:18-56
New Mexico	30 days	§ 47-8-37
New York	30 days	§ 232-b
North Carolina	7 days	§ 42-14
North Dakota	30 days	§ 47-16-07.2
Ohio	30 days	§ 5321.17
Oklahoma	30 days	§ 41-111
Oregon	30 days	§ 91.070
Pennsylvania	15 days, for tenancies of more than 1 year, 30 days, for tenancies of more than 1 year	§ 250.501
Rhode Island	30 days	§ 34-18-37
South Carolina	30 days	§ 27-40-770
South Dakota	30 days for landlords, 15 days for the tenant	§ 43-32-13
Tennessee	30 days	§ 66-28-512
Texas	30 days	§ 91.001
Utah	15 days	§ 78B-6-802
Vermont	60 days, for tenancies of 2 years or less, 90 days, for tenancies longer than 2 years	§ 4467
Virginia	30 days	§ 55.1-1253(A)
Washington	20 days	§ 59.18.200
Washington D.C	30 days	§ 42–3505.54(a)
West Virginia	30 days	§ 37-6-5
Wisconsin	28 days	§ 704.19
Wyoming	No minimum period	No statute exists

Difference Between Termination and Eviction

While both a Termination of a lease and evictions have similar goals, they are not the same.

Terminations are usually done cordially. It is simply one or both parties deciding not to continue with the lease agreement once the agreement has expired.

A Leave Premises Letter is used to formally notify the other party of the decision not to continue with the lease agreement.

Evictions are used to remove a tenant from the property.

The process may end in a trial and forcible removal of the tenant by authorities if the tenant fails to fix their breach of contract and leave the property.

LawDistrict offers the correct template to use for both a Lease Termination Letter and an Eviction Notice.

Use our Lease Termination Letter template to write the document for the appropriate occasion.

Landlord-Tenant Documents

Sample Notice to Vacate Letter

When you are ready to write your Lease Termination Letter, go over an example of what it will look like beforehand.

Review this Notice to Vacate sample letter before you begin writing:

FAQs About Lease Termination Letters

We have responded to some of the most common queries regarding how Lease Termination Letters work.

By responding, we intend to give further information to assist you in the writing process.

How to Deliver a Notice to Vacate Letter

There are multiple ways you should give your landlord or tenant a Notice to Vacate Letter. You can choose to:

Send it by certified mail: The USPS will give you a receipt that the letter was delivered.
Deliver with a certificate of service: Get the certificate signed whether you or someone else delivers the document.

How to Get a Lease Termination Letter

You can receive a Lease Termination Letter by going to a lawyer. This is not considered the best method, as it is expensive.

Instead, take advantage of LawDistrict’s Lease Termination template. It is a simple and inexpensive way to get your letter.

Do I Need a Month-to-Month Lease Termination Letter

You may need a Month-to-Month Lease Termination Letter if your agreement does not have a fixed duration.

In other words, if there is no end date on the contract, you will need this type of letter to terminate your rental agreement.

How do I write a notice to a tenant to vacate?

'Name of the Landlord', Landlord, hereby gives 'Tenant's name, and all other occupants holding under them, a notice period of thirty days (30) (Start Date – End Date) to vacate the premises of the rented-out unit, a property of 'Name of the Landlord', which is located at 'The Address of the rented property.

How do you write a 30 day notice letter to a tenant?

Template: 30 Day Notice to Vacate I am writing to inform you I will be vacating my rental unit on [date you intend to vacate]. This letter meets the 30-day notice requirement outlined in my lease agreement.